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MRT reliability is at a high - now to keep it there

It's a milestone: Train-km between delays has breached the one million mark. But there's no room for complacency.
By Christopher Tan, Senior Transport Correspondent, The Straits Times, 28 Nov 2019

Singapore's MRT has come a long way since 2011, when two massive breakdowns highlighted shortfalls in maintenance and infrastructural upgrades.

Figures earlier this month showed the rail network well on track now in terms of reliability. A benchmark measurement of rail reliability - called mean kilometre between failure, or MKBF - crossed the one million train-km mark for the first nine months of this year.

In contrast, in 2011, delays and disruptions happened every 58,000 train-km - dismal for a system that was on the whole barely 20 years old.

The 18-fold improvement shown in the latest figures is remarkable, putting Singapore's system on a par with Taipei's, which is regarded as one of the world's best. It came on the back of a multibillion-dollar exercise to replace key assets on the two oldest systems here - the North-South and East-West lines (NSEWL).

Both lines have had their rail sleepers, power-supplying third rail and signalling systems replaced. Older trains have been replaced, and trains have been added.

The fleet renewal continues, as does work to rejuvenate other parts of the NSEWL - upgrading the power supply system to cope with additional trains, replacing the track circuit system (a system related to signalling), and replacing the running rail or tracks.

These projects will take up to 2024 to complete, and are necessary for a more robust system that can withstand technical glitches better in the long term.

They are also crucial in lifting service standards - even as the system is largely out of the woods, splinters remain. Actual journey times are still longer than published times. And service frequency has not increased to what the new signalling system allows.

SPOTLIGHT ON SERVICE

Trains and platforms are still packed, especially during peak periods. To address these issues - which have more of an impact on service than reliability - the remaining upgrading works need to be completed.

For instance, higher service frequency requires additional trains, which in turn require higher power capacity. Also, higher train speeds require a robust running rail.

There are a number of other improvements that will make MRT journeys more pleasant, such as a full suite of working escalators, trains aligning more precisely with platform doors, and doors opening more speedily once a train halts.

These may seem minor, but they have a huge influence on how long a train dwells at a station (which determines speed and efficiency of the entire system), and how fast crowds are cleared from platforms (which has an impact on comfort, not to mention security).

In the same vein, early closure and late opening of stations cannot carry on indefinitely. They are detrimental to overall service.

It is understandable that renewing the three core assets of the NSEWL has soaked up a lot of bandwidth on the part of the regulator and operator. But now that MKBF is suitably high - and hopefully stays high - work on the other parts of the system should accelerate.

Meanwhile, rejuvenation work has already started on newer lines, such as the North East Line. As experience shows, it is far better to embark on such a programme before things start falling apart.



CREDIT FOR THE TURNAROUND

For the NSEWL, which accounts for the bulk of train rides here, the eight-year journey from dismal to dependable has been difficult for all stakeholders, including the millions who rely on the MRT every day.

Credit goes to Transport Minister Khaw Boon Wan, who set high and clear targets for senior management at SMRT and SBS Transit, and fostered a more unified approach between regulator and operators in undertaking tasks.

Mr Khaw has also helped raise morale on the ground by his regular depot and station visits. He is known to foot the bill for small celebratory meals for rail workers when a reliability milestone is achieved.

But the road to reliability was also paved by many others. The foundation for the new rail financing framework was laid during the tenure of former transport minister Raymond Lim, and put into motion during the term of Mr Khaw's predecessor, Mr Lui Tuck Yew.

Without this profound change, which puts all rail assets under government ownership, money needed to fund rail rejuvenation would have been hard to come by.

By virtue of that, Singapore has taxpayers to thank for the MRT's revival.

Elsewhere, former SMRT chief Desmond Kuek was one of the main drivers in delisting SMRT from the stock market, freeing up the operator from concerns that weigh on a publicly listed entity. He did what he could with a system that was in disrepair when he inherited it in 2012.

When his successor Neo Kian Hong took over last year, the network's MKBF was already on a sharp upturn after the completion of resignalling on the NSEWL. In fact, it hit 690,000 train-km that year - 10 times what it was in 2012.

AVOIDING A REPEAT

Rebuilding an MRT system that has deteriorated over the years has been a costly and disruptive process. Hopefully, Singapore does not have to undergo another similar exercise.

Speaking at the eighth Joint Forum on Infrastructure Maintenance last month, Mr Khaw issued a warning: "Don't be arrogant. What happened could happen again."



Clearly, many things have to be in place to avoid a repeat of the MRT debacle. It starts when a line is planned, how it is designed, the tendering process, the construction and, of course, how it is operated and maintained.

After 30 years of building and operating lines, Singapore should have strong home-grown rail expertise by now. Not just on the engineering front, but also in areas of policy, operations and management.

And if the industry is lacking in this core competence, it should waste no time in building it. A plan to build an integrated train testing centre on a 50ha site at the former Raffles Country Club in Tuas should go some way towards achieving this end.

To be ready around 2022, the centre will, according to Mr Khaw, "deepen our railway operations and maintenance expertise".

Beyond testing trains, there should be a pool of people who are able to literally take a train apart and put it back together. This was something that SMRT tried to do with its Singapore Rail Engineering subsidiary under its previous CEO.

Like all successful sectors, the rail industry must attract and retain talent to avoid repeating past mistakes.

And if the pool of resources is limited, does it make more sense to have one rail operator instead of two? SMRT's rival, SBS Transit, remains listed. Might it, in future, face the same dilemma as SMRT did, serving more masters than it should?

This is not to say publicly listed rail operators cannot excel. Hong Kong's MTR is proof that it can be done, but it has property development to help keep it in robust financial health.

Challenges ahead extend to financial viability as well. While the Government now owns all public transport assets and is responsible for their timely replacement, the state coffers are not inexhaustible.

Currently, fares alone do not seem enough to cover even operating costs. But this is likely to be due to the unusual expenditures related to the urgent rail revival programme. Passenger catchment for the Downtown Line has also been lower than expected, but should improve once developments along the line ramp up.

It would thus be prudent to hold off on bigger fare hikes in the future, until things stabilise. Also, this option has to be weighed carefully against the country's larger objective of persuading people to ditch their cars for buses and trains.

Rail operators would, of course, like to move to a model that frees them from revenue risk - as is the case for bus operations. But doing so is likely to result in taxpayers shouldering more of the costs.



The bus contracting model has already resulted in state deficits - to the tune of $1.01 billion for the 2018 to 2019 financial year. At the same time, it has resulted in record profits for SBS Transit, the dominant bus operator here.

Is the state ready to risk the same outcome should rail migrate to a bus-like contacting model?

If it does and ends up with mounting deficits, the pressure to recoup those deficits would rise. In the case of the bus contracting model, recouping the billion-dollar deficit would require raising fares by around 70 cents a trip.

It may be better to explore ways to optimise efficiency and synergy within the sector. For instance, SMRT's headquarters could have been built above the underground Kim Chuan Depot - a sizeable plot that has been vacant for more than a decade because it is perhaps unattractive to private developers. This would save the operator rental for its premises in Paya Lebar Quarter.

In the same vein, can a portion of returns from land sales around train stations be used to offset costs borne by the current generation, instead of being locked up in reserves for future generations?



Singapore need not adopt Hong Kong's model completely, which allows MTR alone to realise values from land development. But a system that allows the Land Transport Authority to access the premium land around MRT stations would be good.

In the past, hesitance in replacing ageing rail assets had to do largely with access to, and allocation of, funds. Singapore should avoid going down that road again at all costs.


























*  Renewing Singapore's oldest MRT lines to cost more than $2.5 billion: Khaw Boon Wan
Replacing power supply system will allow more trains on North-South, East-West lines
By Christopher Tan, Senior Transport Correspondent, The Straits Times, 3 Jan 2020

A multi-year programme to renew the North-South and East-West MRT lines - Singapore's oldest and most heavily used - will cost more than $2.5 billion.

Revealing the figure during a visit to Bukit Batok station on the North-South Line yesterday, Transport Minister Khaw Boon Wan said the second phase of the renewal programme was under way.

This involves replacing the power supply system, track circuits and first-generation trains. In the first phase, the rail sleepers, third rail and signalling system of the two lines, which opened more than 30 years ago, were replaced.

The renewal programme began in 2013, and is expected to be completed by 2024.



Mr Khaw said the power supply system renewal was "the most complex of the three remaining projects", and was about 40 per cent done. The renewed system will allow the two lines to accommodate more trains and, consequently, reduce train waiting time.

Currently, 145 trains are deployed during the morning peak period at intervals of 120 seconds. When the renewal is completed, the intervals can be reduced to 100 seconds.

The power supply system renewal, to be done by 2023, entails replacing 1,300km of electrical cables, 206 transformers, 172 switchboards and equipment in 171 substations. It also entails laying 250km of fibre-optic cables for real-time monitoring of the two rail lines. The renewal of track circuits, which are part of the signalling system, is about 25 per cent done.

To speed up the renewal works, parts of the two lines have been subject to shorter operating hours on Fridays and weekends in recent years. This is expected to continue until the entire project is completed.



Meanwhile, 66 new trains are being built overseas by Bombardier, and should start arriving next year. The Canadian group won the supply contract worth $1.2 billion, which includes service support for the 30-year lifespan of the trains.

Mr Khaw told transport workers present yesterday that 2019 was "a good year", with the network clocking more than a million train-kilometres between delays in the first nine months - an 18-fold improvement over 2011's figure, and one matched by few other metros in the world. But he cautioned against complacency. "Today's success does not guarantee tomorrow's," said Mr Khaw.



The upgrading of the North-South and East-West lines aside, Mr Khaw said work to expand the rail network continues. He said government spending on new MRT lines "will peak during the next two decades". Announced projects include the Thomson-East Coast Line (the first phase of which will open later this month), the Jurong Region Line, the Circle Line extension and the Cross Island Line.

When the Cross Island Line is completed by 2031, Singapore would have doubled its rail network to 360km.

Observers reckon there will be at least two other new lines beyond 2031. The 2040 Land Transport Master Plan stated that a new line running parallel to the North-South Line is being studied.















Data security review for Singapore's public sector: 5 key recommendations

All govt agencies to take steps to safeguard personal data; measures to be in place in most systems by end-2021
By Hariz Baharudin, The Straits Times, 27 Nov 2019

The Public Sector Data Security Review Committee has made recommendations in five key areas for entities that handle public sector data to adopt, following a comprehensive inspection of 336 systems in 94 agencies.

The Prime Minister's Office said in a statement on Wednesday (Nov 27) that the Government accepts these recommendations. They will be rolled out in 80 per cent of its systems by the end of 2021, with a deadline of end-2023 for full implementation.

The five key recommendations are:

1) PROTECTING DATA AND PREVENTING IT FROM BEING COMPROMISED

- Government agencies to collect data only when necessary and limit their retention period.

- Minimise devices which hold data by allowing file access only on secured platforms. Use data only for tasks that require the data, and giving selective access.

- Enhance how data use is monitored through digital watermarking and checking how data moves through the network.

- Detect suspicious activity, through e-mail data protection tools and data loss protection tools.

- Protect stored data by making it unusable and unreadable even if stolen.

- Protecting the data when it is being distributed through password protection and encryption, as well as distribution through secure channels.




2) DETECTING AND RESPONDING TO DATA INCIDENTS

- Establish a central contact point for public to report government data incidents.

- Set up the Government Data Office to monitor and analyse security incidents.

- Designate the Government IT management committee as the central body to respond to large-scale incidents that involve multi-agencies.

- Install a framework for all public agencies to notify individuals affected by data incidents promptly.

- Have a standard process for post-incident inquiry for data incidents and share takeaways across all agencies.

3) RAISING COMPETENCIES AND IMPROVING THE CULTURE OF DATA SECURITY

- Specify roles for groups of officers involved in management of data security.

- Ensure all public officers are regularly updated on data security considerations through an annual training programme.

- Inculcate a culture of excellence around sharing and using data, and cultivate an environment conducive to open reporting of data incidents.





4) ACCOUNTABILITY FOR DATA PROTECTION

- Install organisational key performance indicators for data security.

- Hold top leadership of all public sector organisations accountable for installing strong organisational data security practices.

- Ensure accountability of third party handling government data by amending the Personal Data Protection Act to cover Government vendors and non-public officers who mishandle personal data.

- Publish government policies and standards relating to data protection and update this annually.

5) SUSTAINABILITY

- Appoint the Digital Government Executive Committee to oversee public data security.

- Set up the Government Data Security unit to drive data security efforts in the public sector.

- Deepen the Government's expertise in data protection technologies.















New steps by public agencies to safeguard personal data
Govt accepts review panel's recommendations; single contact point for public to report incidents
By Hariz Baharudin, The Straits Times, 28 Nov 2019

Public agencies will collect and retain an individual's data only when it is strictly necessary. They will also make sure the data is properly safeguarded, adopting new measures that will be rolled out across the entire public service.

In case of a data incident involving ministries, statutory boards or other public agencies, anyone affected will have to be notified promptly.

A single contact point will also be established for the public to report data incidents.

An exercise that began eight months back following a spate of data breaches has culminated with a series of suggestions submitted to Prime Minister Lee Hsien Loong on improving data security.

The Government said yesterday it has accepted these recommendations from the Public Sector Data Security Review Committee (PSDSRC) and they will be rolled out in 80 per cent of its systems by end-2021.

The rest will follow by the end of 2023, as some systems will require significant redesign.

The committee was convened on March 31 and tasked with reviewing data security practices across the public sector and suggesting ways to improve it. It carried out detailed inspections of 336 systems in all 94 government agencies.

In a letter accepting the committee's recommendations, PM Lee said: "Data is the lifeblood of the digital economy and a digital government. We need to use and share data as fully as possible to provide better public services.

"In doing so, we must also protect the security of the data and preserve the privacy of individuals, and yet not stifle digital innovation."



As part of moves to improve the culture of safeguarding data, all public sector officers will have to go through an annual data security training programme.

Third-party vendors handling government data who misuse personal data will also come under the Personal Data Protection Act (PDPA), following changes to the Act which will likely be announced next year.

This means that these agents of government, who were previously exempt from the PDPA, will be liable to its financial penalties of up to $1 million.

These steps come under five broad measures: better protect data and stop it from being compromised; improve the detection of data incidents and the response to them; raise competencies in the public service with regard to data security; ensure accountability for data protection at every level of government; and make sure that data security is a sustained effort in the public service.

The PSDSRC was formed after a spate of cyber-security breaches.

In March, the personal data of 800,000 blood donors was uploaded on an unauthorised server.

And in June last year, hackers stole the data of 1.5 million SingHealth patients and the outpatient prescription information of 160,000 people, including PM Lee.

PM Lee said in his letter that given the amount of data the Government gathers, it must do all it can to minimise the risk of data security incidents. "At the same time, when such breaches do occur, it is essential that we detect them quickly, and respond effectively to limit the breach and minimise the harm done," he said.

Senior Minister Teo Chee Hean, who chaired the panel, said that had these measures been in place earlier, the impact of the breaches would have been less severe.

"These measures will significantly enhance safeguards and hold officers to account. They are compatible to international and industry best practices," said SM Teo.










How government data incidents could have been prevented
Recommended measures could have enabled stronger detection
By Hariz Baharudin, The Straits Times, 28 Nov 2019

The impact of past breaches of government data would have been minimised - or the incidents even prevented - if data security measures announced yesterday had been in place, said Senior Minister Teo Chee Hean.

These various data security incidents, like the cyber attack on SingHealth last year which saw the data of 1.5 million people stolen, had prompted the Government to set up the high-level Public Sector Data Security Review Committee.

Yesterday, it announced a host of recommendations, which the Government has accepted and will implement across most of its systems by the end of 2021, with the rest by the end of 2023. Here is a look at how some of these breaches could have been prevented with these new recommendations:

1 SINGHEALTH CYBER ATTACK IN 2018

In what was Singapore's worst cyber attack, the personal data of 1.5 million patients and the outpatient prescription information of 160,000 people, including Prime Minister Lee Hsien Loong, were stolen by hackers in June last year.

A skilled attacker managed to enter SingHealth's system, get past its defences and move around in the network without anyone noticing.

Reporting of the incident was delayed by the information technology security team, which gave the attacker more time to steal the data.

HOW WOULD THE MEASURES HAVE HELPED?

• Monitoring access of authorised and privileged users of the health data would have flagged unauthorised use of such accounts. The lack of monitoring meant that the attacker's unauthorised use was not detected.

• Increase in training for IT security staff would have enabled them to better recognise the signs of an attack and handle it.

• Enhancing the data incident management framework would have ensured that any suspected incident was promptly reported.


2 HIV REGISTRY LEAK IN 2019

Between 2012 and 2013, a copy of the HIV registry was downloaded onto a thumb drive, and the data was leaked on the Internet this year.

The confidential details of over 14,000 people on the HIV Registry were illegally made public by American Mikhy Farrera-Brochez.

He had obtained the information through his partner, Ler Teck Siang, a doctor who was head of the Ministry of Health's National Public Health Unit and who had access to the data.

HOW WOULD THE MEASURES HAVE HELPED?

• Unusual activity such as downloading of the registry would have been detected, and downloading of the data to an unauthorised device like a thumb drive would have been disabled.

• Digital watermarking of the files would have helped in identifying the source of the leaked file.

• Replacing names and details on the registry with unique identifiers, also known as tokenisation, would have prevented identification of individuals.


3 LEAK OF DATA OF OVER 1,900 PUPILS FROM HENRY PARK PRIMARY SCHOOL IN 2015

A Microsoft Excel spreadsheet containing pupils' particulars was mistakenly sent out to some 1,200 parents, as the officer did not check the e-mail recipient list.

This document contained the names and birth certificate numbers of all 1,900 pupils in the school, along with the names, phone numbers and e-mail addresses of their parents.

HOW WOULD THE MEASURES HAVE HELPED?

• An e-mail data protection tool would have alerted the officer that sensitive data was being sent to external parties.


4 HSA BLOOD DONOR DATABASE EXPOSURE IN 2019

Secur Solutions Group (SSG), a vendor for the Health Sciences Authority (HSA), improperly stored the data of over 800,000 blood donors on an unsecured server for more than two months.

There were inadequate safeguards in place to prevent unauthorised access.

HOW WOULD THE MEASURES HAVE HELPED?

• With better accountability of third parties that handle government data and a framework to manage them, the HSA could have better monitored and audited SSG's data security performance and identified unsafe practices.















Government will continue to work with private sector over data security: Senior Minister Teo Chee Hean
Both sectors offer good examples of high data integrity, says SM Teo
By Yip Wai Yee, The Straits Times, 28 Nov 2019

The public and private sectors will work as partners when it comes to dealing with data security, said Senior Minister Teo Chee Hean who heads the Public Sector Data Security Review Committee.

He noted yesterday that many organisations in both the public and private sectors today are data-driven and both sectors "offer good examples of how to maintain high integrity of data". SM Teo was speaking to the media about his committee's recommendations.

Adding that the two sides will continue to work together in the future, he said: "We have benefited greatly from the perspectives that the private sector members have brought to the committee."

Besides Mr Teo and four ministers involved in Singapore's Smart Nation efforts - Dr Vivian Balakrishnan, Mr S. Iswaran, Mr Chan Chun Sing, and Dr Janil Puthucheary - the committee includes five private sector representatives with expertise in data security and technology.



Mr Teo, who is also the Minister-in-charge of Public Sector Governance, highlighted how data security-related legislation and guidelines for the public and private sectors constantly referenced one another over the years.

For example, he said, the Ministry of Communications and Information may apply a certain provision of the Public Sector Governance Act, which penalises public officers who egregiously breach data privacy, to the Personal Data Protection Act as well, which is a data protection law for the private sector.

"So actually, we are learning from each other the best practices, the best standards," he added.

Mr Chan, who is Minister-in-charge of the Public Service, said at the same press conference that the public service sector "must not think of ourselves in isolation".

"The strength of the Singapore system is determined by the weakest link. For us, it is necessary, but not sufficient, to just look at our own internal processes. We must see how we interface with the private sector because only by doing so, can the entire system be robust," he said.

Mr Iswaran, who is Minister-in-charge of Cybersecurity, pointed out that whether it is the public or private sector, there needs to be an assurance that data security is being taken seriously. Those handling data security should also demonstrate the capability to prevent data breaches, and respond to them quickly should they happen.

Accountability and transparency are also necessary when such breaches occur, he added.



Dr Balakrishnan, who is in charge of the Smart Nation initiative, said: "If you don't have data security, we cannot proceed with all the projects and the services that people expect us to deliver," he said.

In a statement, committee member Ho Wah Lee, a former KPMG partner, said the recommendations would prove effective. "With the recommended enhancements to the audit frameworks, the Government should be able to prevent, detect and respond swiftly and effectively to data incidents," he said.

Mr David Gledhill, former chief information officer for DBS who was also on the panel, said the recommendations are "extremely comprehensive".

He added that it helps that a high-level body will oversee public sector data security.

"It ensures not only that current measures are implemented, but also that the group is continuously looking at how this is an evolving space... I think things will evolve and the process of (having) a team responsible for always looking forward is a very, very robust addition."










About the Public Sector Data Security Review Committee

The Public Sector Data Security Review Committee was convened in March 2019 by Prime Minister Lee Hsien Loong to look at and strengthen data security practices across the entire public service, following a series of data-related breaches.

It is chaired by Senior Minister Teo Chee Hean, who is also Minister-in-charge of Public Sector Data Governance, and includes five private sector representatives with expertise in data security and technology, as well as the four ministers involved in Singapore's Smart Nation efforts.

The four ministers are Dr Vivian Balakrishnan, who is Minister-in-charge of the Smart Nation Initiative; Mr S. Iswaran, Minister-in-charge of Cybersecurity; Mr Chan Chun Sing, Minister-in-charge of the Public Service; and Dr Janil Puthucheary, Minister-in-charge of the Government Technology Agency.

The private sector members are Sir Andrew Witty, chief executive of Optum; Professor Anthony Finkelstein, the British government's chief scientific adviser for national security; Mr David Gledhill, senior adviser and former chief information officer for DBS Bank; Mr Ho Wah Lee, a former KPMG partner; and Mr Lee Fook Sun, chairman of Ensign InfoSecurity.

The committee was supported by a separate expert group consisting of seven international experts and industry professionals, as well as by an inter-agency task force formed by public officers across the Government.



In formulating its recommendations, the committee inspected 336 systems across 94 agencies in Singapore to identify security risks and the common causes of data breaches.

In addition, it examined global and industry best practices and reviewed the Government's data-security-related legislation and guidelines against the requirements for private sector organisations.

It also evaluated whether the proposed recommendations would have prevented the past data incidents or mitigated their impact.






*  Public agencies have 72 hours to decide to notify people affected by data breach under new data security rules
By Hariz Baharudin, The Straits Times, 14 Dec 2019

Data protection rules governing the country's public sector will be harmonised with those for the private sector, in the first major revision to address longstanding criticisms that private companies were subject to stricter measures.

The seeming gap in the two sets of data protection measures became starker after a series of public-sector breaches that involve the sensitive data of patients and students.

In an interview with The Straits Times, the Government Data Office's director Quek Su Lynn said the public sector's internal data protection rules, known as Instruction Manual 8 (IM8), will be updated next year to make data protection measures "clearer" and plug "gaps".

For instance, all public sector agencies will be required by way of the IM8 to decide within 72 hours whether or not to notify affected parties about a data breach.

If they are unsure if they should inform affected parties, like in the case of an incident with national security concerns, they have to notify the Government Data Office, which provides directions on data management across the public sector.

This requirement was not spelt out as a standard practice in the IM8. For the private sector, the Personal Data Protection Commission (PDPC) advises private companies to notify affected individuals as soon as practicable, as a best practice.



The updated IM8, which will take effect within the next year, follows recommendations aimed at sharpening existing data protection practices.

The proposals, announced on Nov 27, were made by the Public Sector Data Security Review Committee (PSDSRC).

The committee was convened by Prime Minister Lee Hsien Loong on March 31 after a spate of cyber-security breaches and incidents in the past few years.

This includes a data breach involving the personal information of more than 800,000 blood donors in March.

In June last year, hackers stole the data of 1.5 million SingHealth patients and the outpatient prescription information of 160,000 people, including PM Lee.

These high-profile data breaches led privacy advocates to ask if the security measures in the public sector were as robust as the private sector's.

With the new additions to the IM8, public servants will be told for the first time specific instructions on the different types of documents that a secure password has to be applied to.

This is in line with the obligations of private companies as set out in the PDPA, and that is to have reasonable security arrangements to prevent unauthorised access, collection or use of personal data in their possession.

Additionally, some technical measures to protect data that were previously not specified in the IM8 will be spelt out and made mandatory.

These include digital watermarking of files downloaded to aid investigations in the case of data incidents, adding random strings of data used to modify stored passwords so that bad actors cannot use them if they steal them, and mandating that files are transferred only through secure internal file-sharing channels.



Professor Atreyi Kankanhalli, deputy head of information systems and analytics at the NUS School of Computing, applauded the steps the review committee had proposed and how it would bridge the gap for both sectors.

"The harmonisation of policies and guidelines for both sectors... as well as publishing the policies and updates would increase accountability of the public sector in the area of personal data protection," she said.

The Government has said it will roll out the review committee's recommendations in 80 per cent of its systems by end-2021. The rest will follow by the end of 2023, as some systems will require redesign.

Ms Quek told ST the recommendations will be set out as policies and processes in the IM8, after which the agencies will be given time to make adjustments.

She said: "We will be updating (the IM8) in tranches. We do have some internal timelines, but within the next nine to 12 months, everything should be updated."

All public servants need to comply with the IM8, which specifies government policies, standards, regulations and codes of practice for IT security. Agencies are regularly audited for compliance with the IM8.

Failure to comply with data security rules under the IM8 leading to reckless or knowing misuse or unauthorised disclosure of data could be an offence under the Public Sector (Governance) Act.

The penalties include fines of up to $5,000 or a jail term of up to two years, or both.




PSLE results slip withheld over unpaid fees: MOE clarifies

Family did not pay fees despite reminders, so pupil received photocopy of her PSLE results
By Amelia Teng, Education Correspondent, The Straits Times, 28 Nov 2019

Withholding the original Primary School Leaving Examination (PSLE) results slip due to school fee arrears is a "longstanding practice", the Ministry of Education (MOE) said on Tuesday.

The ministry was responding to a Facebook post by career counsellor and activist Gilbert Goh, 58, which had been circulating online.

Mr Goh had said on Monday that he knew a parent whose daughter received a photocopy of her PSLE results but not the original slip. Due to financial reasons, the family had not paid $156 in school fees.

PSLE results were released last Thursday.

In response to queries, MOE said: "In the case highlighted by the Facebook posts, the parents did not pay miscellaneous fees for two years despite several reminders, and did not put in any application for MOE or school-based financial assistance, which would have covered all the costs.

"The child will still receive a copy of the results, just not the original results slip, and she can still apply for secondary schools and will progress like all students."

However, Mr Goh said in his post that getting only a photocopy of the results was "rubbing salt into the wound of poverty".

"Fortunately, a Good Samaritan paid for her school fees and she managed to acquire the actual PSLE certificate recently, which she will need to produce when applying for admission into a secondary school," he claimed.

MOE's response clarifies that the original certificate is not needed when applying for a place in secondary school.

Mr Goh's post has drawn more than 3,000 shares and 1,000 comments. The post was also later quoted by former presidential candidate Tan Kin Lian.

The MOE spokesman said the issue is "not about recovering the money", adding that the ministry's funding for each primary school pupil comes up to $12,000 a year, and each pupil pays only $13 in miscellaneous fees per month.

Those from lower-income families can apply for financial assistance, which covers miscellaneous fees, uniforms, textbooks, transport and school meals.

"If it is about money, then the easier solution would be to reduce subsidies and financial assistance," said the ministry.

"MOE's consideration stems from the underlying principle that notwithstanding the fact that the cost of education is almost entirely publicly funded, we should still play our part in paying a small fee, and it is not right to ignore that obligation, however small it is. We hope parents support us in reinforcing this message."

It added: "The priority of our educators and our institutions is to ensure that students grow and can fulfil their potential, and we should not allow financial circumstances to become an impediment to their progress and development."

MOE said the authors of the "viral posts are trying to call into question the intention and values of MOE".

CASES OF FEE ARREARS SHARED ON FACEBOOK

"Our educators, parents and members of public will have to decide whether MOE's action is fair and educationally sound, and what the lesson of this teachable moment for our children is," said the ministry.

Mr Goh had also shared on Facebook three separate instances of families in similar situations. In all three cases, donors stepped forward to help the families cover arrears, he said.

When contacted, Mr Goh said: "It can be quite demoralising for children, especially when they compare themselves with their peers.

"I don't blame the MOE. There is a lot of help for needy families through financial assistance, and school fees are mostly free, but sometimes there are families who fall through the cracks," he said.

Some families facing financial problems have a multitude of challenges, from unemployment to family issues to having to support aged parents, he added.

"Sometimes, when people are down, they may pay only outstanding bills that they think are more essential, like electricity bills, phone bills. So school fees could be their lowest priority, and that can build up when they ignore them."




















Schools, parents can do better to navigate aid options
There are channels for financial help parents can tap, and schools can also guide them
By Amelia Teng, Education Correspondent, The Straits Times, 28 Nov 2019

Although education in Singapore is already largely subsidised, with monthly fees for primary school pupils at $13, the Ministry of Education in April last year relaxed its eligibility criteria for financial assistance.

As a result of this, among other schemes, 90,000 students would have qualified for some form of support, 10,000 more than in previous years.

Pre-university students who need financial aid can also get a bursary of $900, up from the previous $750. The total monthly school fees per pre-university student amount to $33.

Despite the range of options, social workers here said some families still do not seek help.

Ms Abby Chew, senior counsellor at Fei Yue Family Service Centre, said: "There are channels for people to apply for subsidies. The question is, why are some parents still not doing it?"

Among the reasons is the perception that it is a hassle to file the necessary documents to apply for assistance. In some cases, there is a lack of initiative to seek help.



In a Facebook post on Monday that went viral, career counsellor and activist Gilbert Goh said that a pupil could not collect her original Primary School Leaving Examination (PSLE) results slip because the family owed $156 in school fees.

In another case he shared, a single mother of three said her twin boys received notice from their school last month that they would not be able to collect their N-level examination result slips as they each owed $310 in school fees.

The mother said she has not been able to afford school fees for the past four years.

The posts caused a stir online, with many netizens questioning the rationale of the policy, and if it is too rigid. Some said it could be a source of embarrassment for young students, who are made to pay for their parents' misfortune.

Social workers said instances of families owing school fees are rare, because they would already be on financial assistance.

When help is needed, they would encourage parents to liaise directly with the respective schools for help, to get them to take an interest in their children's education.

Ms Grace Lee, head of Reach Family Services, said: "We want to first empower the parents, and encourage them to approach the school's teacher first.

"When they discuss with the school teachers, they will also have a direct contact point and the teachers can also understand the family circumstances and any challenges they're facing."

Social workers also note that when fees go unpaid, schools typically reach out to the families themselves.

Ms Chew said parents can also explore the possibility of paying the fees by instalment and the option of applying for school-based bursaries.

The practice of withholding original examination result slips when fees are not paid, in the same manner, aims to reinforce in parents a sense of ownership and responsibility.

This policy is also applied to the other national examinations - the N levels, O levels and A levels.

Universities here have similar practices, and students with outstanding tuition fees are not allowed to register for courses or view their examination results. There are also penalties for late payment.

Even without the original result slip, students can apply for a place at the next level of education with a photocopy of the results.

But schools can do better in working with parents and students to make clear that they can receive help - even if it is not financial support they need - and to assist them to get it.

While it is not wrong to expect parents to take ownership of their situation, it should not be lost that some issues can be simply too overwhelming for some people.





















* Policy to withhold PSLE result slips when school fees are not paid should be reviewed: Education Minister Ong Ye Kung
By Vanessa Liu, The Straits Times, 19 Dec 2019

The practice of withholding result slips when school fees are not paid "should be reviewed", said Education Minister Ong Ye Kung yesterday, adding that he will speak on the matter in Parliament next year.

He made this point in an e-mail to artist Terence Tan, who had earlier this month submitted a petition calling for the removal of what the Ministry of Education (MOE) had said was a "longstanding practice".

The minister told Mr Tan that he did not agree with all the points raised in the petition.

"But I cannot rule out the odd cases, and we do have to question if this practice works at all in urging parents to do a small part in paying some miscellaneous fees. So the practice should be reviewed," he said in the e-mail which Mr Tan shared on his Facebook page.



The online petition has garnered more than 3,100 signatures. It was prompted by a Facebook post that political activist Gilbert Goh had shared on Nov 25 about a pupil whose original PSLE result slip was withheld because her parents had not settled her school fees totalling $156.

The story sparked debate about whether schools should withhold the original slips as this might affect the child negatively.

Replying to media queries then, MOE said it was a "longstanding" practice to withhold original copies of result slips when payment of school fees are defaulted on.

It added that original certificates are also not needed when applying for a place in secondary school.

Mr Ong said in the e-mail to Mr Tan that he had seen the petition and disagreed with how it said that schools or teachers were uncaring and unfeeling.

"On the contrary, schools and teachers are on the front line doing their utmost and often going out of their way to help students from vulnerable backgrounds," he said.

He also disagreed with the point that applying for financial aid was difficult and demeaning, adding that all governmental schemes require some forms to be filled, and this "cannot be helped".

"It is not a difficult form to fill, and school staff often help to fill up the forms for parents."



Mr Ong added that he had spoken to various people and did not get the sense that the children who did not receive the original result slip were humiliated.

"The schools in fact were sensitive about it. The students would receive their results like everyone, and apply for secondary school and progress like everyone else."

He ended his reply saying the policy should be reviewed and that he will provide his response when Parliament sits in the new year.











** Parliament: MOE to complete review of practice of withholding PSLE results slips by November 2020, says Ong Ye Kung
By Yuen Sin, The Straits Times, 7 Jan 2020

The Education Ministry will complete a review of its practice to withhold results slips because of unpaid school fees by November, when the Primary School Leaving Examination (PSLE) results are released.

Education Minister Ong Ye Kung yesterday acknowledged that his ministry's current practice "may not be fully effective in urging all parents to pay miscellaneous fees".

Every year, about 2 per cent of the Primary 6 cohort accumulate arrears and do not apply for financial assistance from MOE, he said.

This worked out to 645 pupils last year, he said in a written parliamentary reply to Dr Teo Ho Pin (Bukit Panjang) and Mr Lim Biow Chuan (Mountbatten).



The minister's remarks come after a viral Facebook post put the spotlight on MOE's practice of withholding original results slips when school fees are not paid.

Last November, career counsellor and activist Gilbert Goh said he came across a parent whose daughter received a photocopy of her PSLE results slip. The family had not paid $156 in school fees as they had financial problems.

At that time, the ministry said it was a "longstanding practice" to withhold original copies of results slips when students default on school fees, and that original certificates are not needed when applying for a place in secondary school.

Yesterday, Mr Ong said MOE will continue to "underscore the responsibilities of families to pay a small miscellaneous fee".

He noted that families pay only $6.50 a month out of pocket for miscellaneous fees for primary schools, with another $6.50 payable by Edusave.

"But a small payment is still required, to demonstrate that as parents and families, we have a part to play. In fact, most families take this payment very seriously, and it inculcates in children the value of commitment and playing our part, however small," said Mr Ong.

He said withholding the original PSLE results slip is a last resort if parents still accumulate arrears, even after steps such as getting them to apply for financial help have been taken.

Schools are also sensitive when distributing the results slips, and will make sure that everyone gets their results the same way, he added.

"But I accept the feedback that the child who receives a copy of his results slip instead of the original may feel awkward or embarrassed, through no fault of his. We do not want the children to bear responsibility for the arrears accumulated by their parents."



Mr Ong added that the school had earlier reached out to the parents of the child in question and given them an application and brochure for MOE's Financial Assistance Scheme (FAS), which covers not just the school and miscellaneous fees, but also meals, uniforms, textbooks and transport. The parents did not apply.

The student has since been successfully placed in a secondary school of her choice near her home, and she is now receiving assistance as her parents have applied for the scheme, said Mr Ong.

The minister also debunked the idea that it is difficult to apply for financial assistance in school. Teachers and staff will help in filling up the forms when families need help, he said.

MOE's FAS will also be automatically granted without the need for any further supporting documents if parents produce a ComCare approval letter, he added.

"Some of us in our community work come across such families, and wonder why assistance has not been extended to them and whether we are doing enough outreach. But please remember we are all part of the solution, and cannot place the onus solely on schools and teachers.

"When we know of such cases, surface them to the school or our community partners, and help will be extended to them," he said.